Starting a club is fun and rewarding. There is a bit involved, but if you get it right, it makes operating the club so much easier down the track.
There are several steps required to properly set up and register a not for profit club, including the legislative and legal requirements.
Starting a club can be divided into six steps.
1. Call a meeting with potential members to assess the need and discuss the formation of the club. You should consider:
- Will your club meet a need in the community?
- Are there other similar organisations locally?
- Do you have enough support, volunteers and members to run the club?
- Are there suitable facilities available?
2. Plan the meeting. You need to include the following:
- Have a clear meeting agenda
Agree on a name for the club Establish an interim committee. Agree on and adopt the constitution Agree to incorporate (clubs must have at least seven members to incorporate) Elect a management committee in accordance with the constitution Keep the minutes as an official record
6. Create bank accounts in line with OFT Regulations. Accounts must:
- Be in the name of your association
- Be kept in a Queensland branch of your chosen financial institution
- Require at least two signatories to access funds.
Obtaining a common seal Insurance Hiring or leasing facilities Affiliating with the governing state organisation for your club (if applicable).
There are some basic terms that you should understand when you set up your club. These include:
Incorporation Own property Sign contracts Appear in court. The management committee makes decisions for the association The association becomes legally liable for these decisions Individuals on the committee who act in good faith, within the law and in the best interests of the association are usually not personally liable. Comply with the Associations Incorporation Act 1981 and the Associations Incorporation Regulation 1999 Review its financial affairs every year Lodge copies of your constitution, annual returns and financial statements with OFT.