Facility and asset management

Good management of assets will ensure you understand the full extent and value of your club’s assets. It can extend the life of your assets, help you to understand ongoing maintenance and replacement requirements and help you to plan ways to fund maintenance and replacement costs.

Important facility and asset management actions include:

  • Develop and maintain a register of all assets, including facilities and equipment
  • Ensure purchase details and warranties for all equipment and facilities are recorded and preserved
  • Conduct regular and routine facility inspections and risk assessments
  • Develop maintenance plans for facilities and equipment which detail maintenance requirements and estimated replacement dates and costs within your asset register
  • Prepare a facility management plan to ensure the facility is well managed and facility development plans are actioned
  • Ensure your facility is well prepared and can recover quickly during times of disaster with a disaster management plan
  • Incorporate asset maintenance and replacement costs into your annual budget
  • Develop policies for the use of facilities and equipment for club and non-club activities.

Clubs with Bronze level Go Clubs accreditation have access to an asset register and facility inspection checklist template to assist with gaining an understanding of the full extent, value and condition of its assets.

Silver level accredited clubs can take their facility management one step further with a facility risk management checklist, preventative maintenance inspection template, and disaster management plan templates.

Clubs with Gold level Go Clubs accreditation can utilise the facility management plan template to ensure facility development plans are actioned.

Other areas of facility and asset management to consider include:

  • Management of special or restricted use areas such as:
    ○ Designated outdoor smoking areas

    ○ Licenced or unlicensed commercial premises for the consumption of alcohol
  • Fire safety management
  • Facility cleaning
  • Security including access and key management
  • Stock requirements, supply and control, for merchandise, canteens and equipment.